School management (admins)

Manage your school's users, credits, safety, and access from the School Management console.

Written By Zack (Zense AI)

Last updated 10 days ago

School Management

School Management is for school administrators. On desktop, open it from the school block in your profile menu. On mobile, use Menu β†’ School Management. The School Management console is where admins configure policies, manage users, monitor usage, and handle safety β€” teachers apply these settings day to day through their own tools.

Navigation sections

SectionItems
Organization

Profile (school name, icon, join codes, seats), Users β†’ Teachers, Users β†’ Students (+ bulk import)

Application

Billing, Usage (chat + studio pools), Apps (publish moderation), Student access (parent PIN), Tags

Activity

Moderation (flagged messages), Top users (leaderboard + CSV export)

Profile & join codes

Profile holds school identity and access codes (there is no separate General page β€” /general redirects here). Schools have separate 8-character codes for teachers and students. Share the right code so users join with the correct role and credit pool.

Users

  • Teachers β€” roster, chat caps, image/video studio caps, roles.

  • Students β€” roster at Users β†’ Students (/school-management/users/students); invite, remove, inline credit edits. Bulk import is on the students page.

See School credits: users, top-up & assign in Pricing & Credits for the full studio assignment workflow.

Usage & billing

  • Usage β€” teacher/student chat pools, image & video bonus pools, assignment bars, and studio pack top-ups.

  • Billing β€” school subscription and payment history.

Apps moderation

Review apps submitted to the public gallery. Approve or reject publish requests from teachers and students. School gallery publishes are instant β€” only public submissions need admin review.

See School Apps moderation in the Apps collection.

Student access

Set a 6-digit parent PIN and optional daily time window. Outside allowed hours, students must enter the PIN to continue using Zense AI.

Moderation & top users

  • Moderation β€” review messages flagged by safety systems; filter by category; open the student's conversation.

  • Top users β€” rankings by credits, messages, tokens, and streaks; export CSV.

Tags

School-wide tags for organizing tutors in the Tutors directory.

LLM settings (ban models, custom school LLMs) are planned but not yet available in the admin UI.

Teachers without admin access still use Students to monitor their classes. Admins configure policies here; teachers apply them day to day.

For credit pools, model rates, and the Users β†’ Top-up β†’ Assign workflow, see School credits: users, top-up & assign in Pricing & Credits.