School management (admins)

Manage your school's users, credits, safety, and access from the School Management console.

Written By Zack (Zense AI)

Last updated 22 days ago

School Management

School Management is for school administrators. On desktop, open it from the school block in your profile menu. On mobile, use Menu β†’ School Management. The School Management console is where admins configure policies, manage users, monitor usage, and handle safety β€” teachers apply these settings day to day through their own tools.

Navigation sections

Section

Items

Organization

Profile (school name, icon, join codes, seats), Users β†’ Teachers, Users β†’ Students (+ bulk import & bulk modify wizard)

Application

Billing, Usage (chat + studio pools), Apps (publish moderation), Models (per-model access + school LLMs), Student access (parent PIN), Tags

Activity

Moderation (flagged messages), Top users (leaderboard + CSV export)

Profile & join codes

Profile holds school identity and access codes (there is no separate General page β€” /general redirects here). Schools have separate 8-character codes for teachers and students. Share the right code so users join with the correct role and credit pool.

Users

  • Teachers β€” roster, chat caps, image/video studio caps, roles.

  • Students β€” roster at Users β†’ Students; invite, remove, inline credit edits. Bulk import and the bulk modify wizard (edit many students at once) are on the students page. Master admins can remove (kick) members from the school.

See School credits: users, top-up & assign in Pricing & Credits for the full studio assignment workflow.

Usage & billing

  • Usage β€” teacher/student chat pools, image & video bonus pools, assignment bars, and studio pack top-ups.

  • Billing β€” school subscription and payment history.

Apps moderation

Review apps submitted to the public gallery. Approve or reject publish requests from teachers and students. School gallery publishes are instant β€” only public submissions need admin review.

See School Apps moderation in the Apps collection.

Student access

Set a 6-digit parent PIN and optional daily time window. Outside allowed hours, students must enter the PIN to continue using Zense AI.

Moderation & top users

  • Moderation β€” review messages flagged by safety systems; filter by category; open the student's conversation.

  • Top users β€” rankings by credits, messages, tokens, and streaks; export CSV.

Models

Models (/school-management/models) controls which AI models your school can use and who can access them:

  • Set each model's access to All, Teachers only, Students only, or Nobody (hidden).

  • Add school-hosted LLMs (local or custom endpoints) for your organisation.

  • Search and filter the model list by provider.

The old LLM URL redirects to Models.

Tags

School-wide tags for organizing tutors in the Tutors directory.

Teachers without admin access still use Students to monitor their classes. Admins configure policies here; teachers apply them day to day.

For credit pools, model rates, and the Users β†’ Top-up β†’ Assign workflow, see School credits: users, top-up & assign in Pricing & Credits.